Privacy Policy

This policy explains how personal data is handled when working with partner organisations, collaborators, delivery partners, associates, freelancers, funders, commissioners, schools, arts organisations, youth services, and community or statutory bodies.

All personal data is processed in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and guidance issued by the Information Commissioner’s Office (ICO).

Data Controller

Solomon Adams
London, United Kingdom
Email: solomon@solomonadams.life

Scope

This policy applies to personal data shared in relation to:

  • partnership development and collaboration

  • programme design, delivery, and evaluation

  • funding applications, contracts, and reporting

  • monitoring, evaluation, and learning (MEL)

  • safeguarding, compliance, and governance activities

Types of Personal Data Processed

Depending on the nature of the work, personal data may include:

  • names and professional contact details of staff, associates, and partners

  • roles, biographies, and relevant professional experience

  • contractual, financial, and operational correspondence

  • monitoring and evaluation data, including anonymised or pseudonymised participant information

  • safeguarding or compliance-related information where legally required

Personal data is collected only where necessary and proportionate to the purpose.

Purposes and Legal Bases for Processing

Personal data is processed for the purposes of:

  • establishing and managing professional relationships and partnerships

  • delivering programmes, consultancy, and creative work

  • meeting contractual, legal, and safeguarding obligations

  • monitoring, evaluation, learning, and impact reporting

  • maintaining professional communication and accountability

Legal bases for processing include:

  • performance of a contract

  • compliance with legal obligations

  • legitimate interests in delivering, evaluating, and improving work

Where consent is required, it is obtained explicitly and recorded.

Data Sharing

Personal data is shared only where necessary to support delivery, governance, or reporting.

This may include sharing with:

  • partner organisations involved in delivery or oversight

  • funders or commissioners in line with reporting requirements

  • professional advisers or public authorities where legally required

Data sharing is limited, relevant, and proportionate. Personal data is never sold or used for unrelated purposes.

Participant Data and Safeguarding

Where work involves young people or adults at risk:

  • data collection is kept to the minimum required

  • participant data used for reporting is anonymised wherever possible

  • safeguarding information is handled confidentially and shared only where there is a legal or safeguarding duty to do so

Data Security and Retention

Appropriate technical and organisational measures are in place to protect personal data from unauthorised access, loss, or misuse.

Personal data is retained only for as long as required by contractual agreements, legal obligations, or good governance practice, after which it is securely deleted or anonymised.

Rights

Individuals whose personal data is processed have rights under UK GDPR, including the right to access, correct, restrict, or object to processing, subject to legal limitations.

Complaints

Any concerns regarding the handling of personal data can be raised using the contact details above. Individuals also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).